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The City of Warren is inviting qualified contractors to provide a complete solution to produce, deliver, and install one ground sign in Warren, Michigan. This notice describes the procurement under ITB-W-1807 issued by the Warren Historical District Commission, reference number 0000415088, and linked to source ID PU.AG.USA.1084.C6019401. Respondents must follow the stated submission method and meet the administrative requirements to be considered for award. The procurement was published on 03/03/2026 12:51 PM EST and preserves the timeline in this announcement.
This procurement is being conducted as an Invitation to Bid (ITB), requiring vendors to submit an electronic bid through the BidNet (MITN) system. The scope is straightforward: manufacture, furnish, and install one ground sign in accordance with the bid form and the technical specifications provided with the solicitation. To ensure eligibility, bidders must complete and submit mandatory pages of the bid form and comply with addenda procedures, as explained below. Note that questions are not accepted online for this solicitation.
What the project covers
The contract requires the successful vendor to deliver a finished ground sign assembled to the project specifications, transport it to the delivery point in Warren, Michigan, and complete installation on site. The term ground sign here refers to a freestanding sign affixed at ground level, designed and built to the dimensions and tolerances set by the bid documents. Bidders should review the attached specifications and pricing worksheet where the City outlines materials, permitted finishes, installation details, and any electrical or foundation requirements if applicable. Pricing information is provided in the attached document included with the solicitation packet.
Eligibility and how to submit
To be considered, vendors must be qualified and must sign Page Three of the bid form, acknowledge any posted addenda, and upload the full packet electronically via the BidNet (MITN) system. The submission type is strictly electronic; paper or in-person bid packets will not be accepted. The bid packet must include completed and signed pages 1–17 of the bid form. The City emphasizes completeness: missing signatures or omitted addenda acknowledgments may render a bid nonresponsive. The official closing date and time for receipt of bids is 03/18/2026 12:30 PM EDT.
Required documents and format
Bidders must submit the complete bid form pages 1–17, any requested attachments, and the pricing schedule via the electronic bid submission portal. The document list notes a mandatory file labeled “Complete, Sign and Submit Bid Form,” which is limited to one upload. Ensure all signatures are present and that the vendor has documented acceptance of the procurement’s terms. The solicitation is formal and identified as an ITB – Invitation to Bid (Formal), so compliance with the prescribed format is essential for evaluation.
Key dates, events, and contact points
Important milestones include a prebid conference on 03/10/2026 09:00 AM EDT at Warren Village Hall, 5961 Beebe Avenue, Warren, MI 48092, where prospective bidders can review conditions and ask questions in person. The deadline to submit questions is 03/12/2026 02:00 PM EDT, and the posting lists that questions will not be accepted online. The procurement was posted on 03/03/2026 12:51 PM EST, with the closing on 03/18/2026 12:30 PM EDT. Vendors should plan travel and registration accordingly when attending the prebid conference and should use the BidNet (MITN) portal to submit their final proposals.
Logistics, site, and award considerations
The delivery point is within Macomb County, specifically Warren, MI, United States. The successful bidder will coordinate site access and timing with City staff to complete installation with minimal disruption. Award will be made to a responsive and responsible bidder who meets all requirements and whose pricing is evaluated according to the bid form. Vendors are encouraged to read the entire solicitation package and any subsequent addenda carefully to confirm that all material, performance, and installation specifications are understood and budgeted for within their proposals.
Additional notes
All communications about the solicitation should reference ITB-W-1807 and the City-provided source ID to ensure accurate record-keeping. The procurement owner is the Warren Historical District Commission, and the procurement follows the formal bidding process described in the solicitation documents. Firms uncertain about submission mechanics should use the BidNet (MITN) help resources prior to the closing date to avoid disqualification for procedural errors.