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The University of Hawaii has released Invitation for Bids (IFB) No. 26-4113 to procure a range of foodservice equipment and related packaging appliances for its community college campuses. This procurement is intended to upgrade on-campus culinary resources and to ensure hands-on training environments are supported with reliable, contemporary machinery. The document identified as IFB outlines specifications, delivery expectations and administrative requirements that prospective suppliers must follow to submit a responsive proposal.
The overall purpose of this contract is to strengthen operational capacity for campus culinary instruction by providing modern and efficient equipment that meets program needs and safety standards. Awarded vendors will be expected to furnish and deliver items that comply precisely with the technical specifications included in the IFB, ensuring each unit is new and unused. Vendors should plan resources and timelines around the procurement objectives to support uninterrupted academic and foodservice activities at both campuses.
Scope of supply
The contract covers a curated list of appliances and fixtures for food preparation, preservation and storage, plus supporting shelving and packaging solutions. Key categories include walk-in and undercounter refrigeration, commercial mixers, chilling and freezing systems, and specialty equipment such as freeze dryers and electric smokers. All items must meet the voltage, configuration and mobility requirements stated in the IFB and be packaged for safe transport to campus facilities. The IFB requires strict adherence to the technical section so equipment arrives ready for installation and use.
Equipment for Kauai Community College
Kauai Community College is slated to receive a detailed set of items, including 2 upright reach-in refrigerators (single door, top mount, with casters, 120V), 1 upright reach-in freezer (single door, top mount, with casters, 120V), and 6 undercounter refrigerators (each 1 section, 1 door, 115V). Also specified are 6 security shelving units with exact dimensions of 52.75″ L x 28.5″ W x 68.44″ H, a selection of commercial mixers including models such as the Hobart N50-605 and HL200, a countertop blast chiller/freezer, a medium freeze dryer and an electric smoker. These items support both instructional kitchens and foodservice operations.
Kitchen appliances for Hawaii Community College
Hawaii Community College will receive a comparable package of kitchen appliances aligned with the same specifications and performance expectations noted for Kauai Community College. The IFB asks suppliers to match configuration requirements so equipment is interchangeable where appropriate and consistent with campus utility standards. All units destined for Hawaii Community College must meet the same criteria of being new and unused and must conform to the technical specifications provided in the IFB to ensure reliable operation within instructional and service environments.
Contract terms, delivery and performance window
The awarded contract provides a defined timeline: work must be completed within sixty (60) consecutive calendar days counted from the date established in the Notice to Proceed. Deliveries will be made to the physical campuses identified in the IFB—Kauai Community College and Hawaii Community College—and vendors should plan shipping, handling and staging accordingly. The procurement requires units to arrive in proper condition, meeting packaging and labeling guidelines and ready for installation or campus acceptance testing as specified.
Bidder registration and compliance
Prospective bidders must be registered in the state’s procurement portal, HIePRO, to submit bids electronically and must include the Mandatory Bid Form with their submission. The IFB emphasizes compliance with all statutory obligations; vendors are responsible for applicable taxes and must adhere to tax rules referenced under the Hawaii Revised Statutes. Careful review of submission instructions, mandatory forms and specification checklists is necessary to ensure proposals are complete and considered responsive during evaluation.
Final notes
This IFB represents an opportunity for qualified suppliers to support educational programs by delivering reliable, high-performance kitchen and foodservice equipment. Interested vendors should review IFB No. 26-4113 in full, confirm registration on HIePRO, complete the Mandatory Bid Form and prepare to meet the performance window and technical requirements exactly as described. Adherence to the IFB instructions will be critical to a valid bid and successful contract execution.