The City and County of Honolulu is seeking a contractor to furnish and deliver passenger sport utility vehicles to support the Department of Facility Maintenance (DFM). The procurement prioritizes vehicles that help the city reduce reliance on petroleum-derived fuels and advance municipal sustainability goals. Bidders must meet technical, administrative and statutory requirements before award.
This notice outlines the vehicles to be supplied, pre-delivery responsibilities, the required delivery location, and the qualifications vendors must hold. It also summarizes the timing expectations for performance once the contract begins.
Vehicles requested and core specifications
The contract covers two vehicle types that share many baseline traits. All units must be new and either the current production year or later. Each vehicle is required to comply with Federal Motor Vehicle Safety Standards, include factory-installed air conditioning, and receive a rust preventative treatment prior to delivery.
Standard 5-passenger sport utility vehicles
The first lot comprises three 4-door, 5-passenger sport utility vehicles. These units should offer an all-wheel drive option and be available in one of three propulsion configurations: battery electric vehicle (BEV), plug-in hybrid electric vehicle (PHEV), or non plug-in hybrid electric vehicle (HEV). The emphasis is on reducing petroleum dependence while maintaining a practical utility vehicle platform for DFM operations.
5-passenger sport utility vehicle with two-way radio
The second lot consists of a single 4-door, 5-passenger SUV meeting the same baseline criteria described above, but with an additional requirement: installation of a P25 700/800MHz trunking two-way radio. The radio installation must match specified Motorola-compatible models and include the features detailed in the solicitation documents. The vehicle must be fully operational with the radio integrated and tested before delivery.
Pre-delivery duties and delivery location
Before turning over each vehicle, the contractor must complete several administrative and technical tasks. That includes preparing and submitting vehicle registration forms in the name of the City and County of Honolulu, ensuring every unit meets safety and equipment specifications, conducting thorough inspections for defects, and correcting any identified issues. Each vehicle must arrive fully assembled and ready for immediate use.
Delivery point and operational readiness
All vehicles are to be delivered to the Department of Facility Maintenance, Division of Automotive Equipment Service at the Halawa Corporation Yard, located at 99-999 Iwaena Street, Aiea, Hawaii 96701. The contractor is responsible for ensuring the vehicles are delivered in an operational condition and with all required documentation completed in the City’s name.
Performance period and schedule
The solicitation sets a maximum window for delivery: vehicles must be delivered within 360 calendar days from the commencement date stated on the Notice-to-Proceed. This period is the contract’s performance window and should be used by bidders to organize manufacturing, outfitting and inspection workflows to meet the City’s timeline.
Bidders’ mandatory qualifications and compliance
Companies submitting bids must hold the relevant motor vehicle manufacturer and distributor licenses required under Chapter 437 of the Hawaii Revised Statutes. Proof of licensing is mandatory for award. In addition, bidders need to demonstrate compliance with state tax obligations and provide required tax clearance certificates and other certifications specified in the procurement documents prior to contract execution.
Administrative prerequisites and accountability
Awarded contractors will be required to present all specified clearances and documentation, showing that they satisfy state legal and fiscal responsibilities. The City may withhold award if a bidder cannot supply the required proofs. Vendors are therefore advised to gather licensing, tax clearances, and any additional certifications well in advance of submission.
Summary and procurement priorities
In summary, the City and County of Honolulu seeks to acquire four new 5-passenger sport utility vehicles—three standard units and one equipped with a P25 trunking two-way radio—with an emphasis on low-emission powertrains. Vehicles must meet federal safety standards, include factory air conditioning and rust protection, be registered to the City, and be delivered in fully operational condition to the Halawa Corporation Yard within 360 days from Notice-to-Proceed. Bidders must hold appropriate Hawaii licenses under Chapter 437 and supply state tax clearances before contract award.
Prospective vendors should review the full solicitation documents for model-level radio specifications, detailed equipment lists, and submission instructions. Meeting the technical and administrative conditions is essential to be considered for award and to support Honolulu’s sustainability objectives.
